Pricing
Free to start. $15 a month when you outgrow it.
Five invoices a month on Free, for as long as you like. The tax side is never capped on any plan: expenses, BAS, the EOFY pack and your accountant's access are included whatever you pay.
No card to start, and no trial clock. Prices are in Australian dollars and include GST where it applies.
Three plans, one rule
The rule first: expenses, receipt uploads, bank import, tax and BAS, the EOFY pack, data export and accountant access are never capped, on any plan. The things that keep you compliant aren't the things we charge for. The plans differ on invoicing volume and the conveniences around it.
Standard is $15 a month and Pro is $29 a month. There's no introductory discount that quietly triples in month four, and we'll give at least 30 days' notice by email before changing the price of a plan you're on.
| Compare plans | Free$0forever | Standard$15per month | Pro$29per month |
|---|---|---|---|
| Invoices issued each month | 5 | Unlimited | Unlimited |
| Active recurring invoice templates | 2 | Unlimited | Unlimited |
| Automatic payment reminders | Not included | Included | Included |
| Late payment fees | Not included | Included | Included |
| Customer statements | Not included | Included | Included |
| Emailed receipts read each month | Not included | 10 | Unlimited |
| Automatically send recurring invoices | Not included | Not included | Included |
| Schedule invoices to send later | Not included | Not included | Included |
| Timer and manual time entries | Not included | Not included | Included |
| Remove the Powered by Bilbee line | Not included | Not included | Included |
Included on every plan
Invoice limits. Five invoices a month means five first issued in your business's calendar month. Drafts don't count. Voiding an issued invoice doesn't restore the allowance.
Receipt inbox. The limit applies to automatically reading emailed receipts. Uploading and storing receipts is unlimited on every plan.
What's included, in detail
Explore each section to see exactly what comes with Free, Standard and Pro. You can keep several sections open to compare.
Invoices, quotes and clientsFrom the first quote to the final invoice.
| Feature | Free | Standard | Pro |
|---|---|---|---|
| Invoices issued each monthCounted when first issued, in your business's calendar month. Drafts don't count. | 5 | Unlimited | Unlimited |
| Counted when first issued, in your business's calendar month. Drafts don't count. | |||
| Draft invoices | Unlimited | Unlimited | Unlimited |
| Quotes and online approvalClients can accept or decline from their quote link. | Unlimited | Unlimited | Unlimited |
| Clients can accept or decline from their quote link. | |||
| Quote deposits and conversion to invoicesCreate a deposit invoice, then invoice the balance. Issued invoices count towards your plan's limit. | Included | Included | Included |
| Create a deposit invoice, then invoice the balance. Issued invoices count towards your plan's limit. | |||
| Your logo, brand colour and banner | Included | Included | Included |
| Email, PDF and online invoice and quote pages | Included | Included | Included |
| Saved products and services | Included | Included | Included |
| Fixed-amount and percentage discounts | Included | Included | Included |
| Clients and client CSV importImport a client list, including CSV exports from Xero, MYOB and QuickBooks. | Unlimited | Unlimited | Unlimited |
| Import a client list, including CSV exports from Xero, MYOB and QuickBooks. | |||
| Credit notesRecord refunds or apply credit to another invoice for the same client. | Unlimited | Unlimited | Unlimited |
| Record refunds or apply credit to another invoice for the same client. | |||
| Remove the Powered by Bilbee lineRemove the credit from client-facing emails and online document pages. Your own branding is included on every plan. | Not included | Not included | Included |
| Remove the credit from client-facing emails and online document pages. Your own branding is included on every plan. | |||
Payments and automationGetting paid, recurring work and following up.
| Feature | Free | Standard | Pro |
|---|---|---|---|
| Card payments through your own StripeMoney goes directly to your Stripe account. Stripe's fees are separate from your Bilbee plan. | Included | Included | Included |
| Money goes directly to your Stripe account. Stripe's fees are separate from your Bilbee plan. | |||
| Record payments and part-payments | Included | Included | Included |
| Active recurring invoice templatesRecurring templates create draft invoices for you to review and send. Automatic sending is included with Pro. | 2 | Unlimited | Unlimited |
| Recurring templates create draft invoices for you to review and send. Automatic sending is included with Pro. | |||
| Automatically send recurring invoices | Not included | Not included | Included |
| Schedule invoices to send later | Not included | Not included | Included |
| Automatic payment reminders | Not included | Included | Included |
| Late payment fees | Not included | Included | Included |
| Customer statements | Not included | Included | Included |
Expenses, receipts and bankingKeep costs and supporting records together.
| Feature | Free | Standard | Pro |
|---|---|---|---|
| Expense records | Unlimited | Unlimited | Unlimited |
| Receipt uploads and attachmentsAttach receipts directly to expenses on any plan. This is separate from the emailed receipt inbox. | Unlimited | Unlimited | Unlimited |
| Attach receipts directly to expenses on any plan. This is separate from the emailed receipt inbox. | |||
| Emailed receipts read each monthForward an email to draft an expense from the merchant, amount and GST. On Standard, further receipts are saved with their files for you to enter manually. | Not included | 10 | Unlimited |
| Forward an email to draft an expense from the merchant, amount and GST. On Standard, further receipts are saved with their files for you to enter manually. | |||
| Expense categories and business-use percentages | Included | Included | Included |
| Add client expenses to invoices | Included | Included | Included |
| Bank transaction import (CSV)Upload a CSV exported from your bank. | Included | Included | Included |
| Upload a CSV exported from your bank. | |||
| Match transactions to invoices and expensesSplit a payment across invoices, or mark a transaction as personal or a transfer. | Included | Included | Included |
| Split a payment across invoices, or mark a transaction as personal or a transfer. | |||
| Saved bank matching rulesPre-fill expense categories for matching transactions. You review and confirm them. | Included | Included | Included |
| Pre-fill expense categories for matching transactions. You review and confirm them. | |||
Time trackingKeep track of the hours you can bill.
| Feature | Free | Standard | Pro |
|---|---|---|---|
| Timer and manual time entries | Not included | Not included | Included |
| Turn billable hours into invoice items | Not included | Not included | Included |
| Google Calendar overlaySee calendar events alongside your time entries to help log the work. | Not included | Not included | Included |
| See calendar events alongside your time entries to help log the work. | |||
Tax, deductions and reportsIncluded on every plan, with no caps.
| Feature | Free | Standard | Pro |
|---|---|---|---|
| GST-registered and non-registered businessesGST, GST-free and export sales are handled according to your settings. | Included | Included | Included |
| GST, GST-free and export sales are handled according to your settings. | |||
| Cash-basis Simpler BAS worksheetPrepare G1, 1A and 1B from your records. Review and lodge separately with the ATO. | Included | Included | Included |
| Prepare G1, 1A and 1B from your records. Review and lodge separately with the ATO. | |||
| PAYG instalments and IAS worksheetsRecord income tax instalments, with an IAS worksheet when applicable. | Included | Included | Included |
| Record income tax instalments, with an IAS worksheet when applicable. | |||
| Income tax estimateBring together business income, salary and other income you record, plus deductions and tax already paid. | Included | Included | Included |
| Bring together business income, salary and other income you record, plus deductions and tax already paid. | |||
| GST and income tax set-aside estimates | Included | Included | Included |
| Profit and loss report | Included | Included | Included |
| Income by client report | Included | Included | Included |
| Home-office hours and deduction tracking | Included | Included | Included |
| Vehicle kilometres and deduction tracking | Included | Included | Included |
| Personal super contribution records | Included | Included | Included |
| Asset register and write-off estimatesTrack business assets and their treatment under the rules for the financial year. | Included | Included | Included |
| Track business assets and their treatment under the rules for the financial year. | |||
| Contractor payment report (TPAR)Prepare and export contractor payment totals from recorded subcontractor expenses. | Included | Included | Included |
| Prepare and export contractor payment totals from recorded subcontractor expenses. | |||
| BAS and IAS lodgement recordsRecord what you lodged and see later changes to the figures. | Included | Included | Included |
| Record what you lodged and see later changes to the figures. | |||
| Deduction guide and plain-English tax explanations | Included | Included | Included |
Accountant access and exportsShare the books and take your records with you.
| Feature | Free | Standard | Pro |
|---|---|---|---|
| Free, read-only accountant accessInvite your accountant to view your books. There is no extra seat fee. | Included | Included | Included |
| Invite your accountant to view your books. There is no extra seat fee. | |||
| EOFY accountant packExport your invoice register, payments ledger, credit notes and contractor report together. | Included | Included | Included |
| Export your invoice register, payments ledger, credit notes and contractor report together. | |||
| Full account data export | Included | Included | Included |
Included features are available within your plan's invoice and recurring-template limits. Tax figures are estimates from the records you enter; review them before lodging.
Questions about plans and billing
Is there a free trial?
There's no trial clock, because Free isn't a trial. It's a plan you can stay on. Five invoices a month, and the whole tax side uncapped. Move up when the invoice limit starts getting in your way.
What if I stop paying later?
If you cancel, you drop to Free: capped, but you can keep working and everything you've made stays. If a payment fails and keeps failing, your account goes read-only until it's sorted: you can still see and export everything, you just can't add to it. Nobody ever gets locked out of their own books.
Is the money from card payments part of this?
No. Card payments go through your own Stripe account, to you, at Stripe's pricing. Bilbee's plan is a subscription for the software; it has nothing to do with what your clients pay you.
Are receipt uploads limited?
No. Uploading and attaching receipts to expenses is unlimited on every plan. The receipt inbox is different: Standard automatically reads 10 forwarded receipts a month, and Pro has no monthly limit. Once Standard's allowance is used, further emailed receipts are still saved with their files so you can enter the details manually.
Do accountants pay?
No. Read-only accountant access is free on every plan, for as many clients as invite them.
Can I switch plans?
Yes, from your account settings. Up, down, or to Free.
Where do I manage billing?
On the web. Plans, invoices and payment details live in your Bilbee account, not in an app store.